Accounting & Office Assistant, Billing Assistant Manager

Join a great team at an established company! At Resources Online, a consultancy/professional services company (50-60 employees), you’ll join an existing team and report to the business office manager. We’re a small company with established customers and longtime employees. In this role, you’ll be an important part of keeping our business running

Accounting & Office Assistant, and Billing Assistant Manager -

  • Time and Billing Software –
    • This person will become SME of our time and billing software.
    • Responsible for all setup and data entry, maintenance, and revisions to vendors, clients, employees, budgets and reports.
  • Accounting and Office Assistant –
    • Invoicing
    • Posting AP and AR transactions
    • AP and AR reports
    • Maintaining personnel files
    • Maintaining contractor and vendor files
    • Interfacing with benefits and HR administration and vendors, and maintaining relevant records
    • Supporting business functions including onboarding new employees and contractors and separation processes
    • Bank deposits and reconciling accounts

Education and Experience

  • Knowledge of bookkeeping practices
  • Knowledge of generally accepted accounting principles and procedures
  • Working knowledge of relevant software, including Quickbooks. Experience with BillQuick or other timekeeping/project management software is preferable.
  • Associate degree or certification in accounting, finance or business is an advantage
  • Work experience, 5 years or more desired

Key Competencies

  • Planning and organizing
  • Attention to detail
  • Problem solving
  • Communication skills
  • Confidentiality
  • Integrity

Compensation is on an hourly basis and is competitive, and is based on experience. In addition to pay, we offer a benefits package that includes health/dental/vision with low out-of-pocket; 401k; paid time off; and a relaxed and somewhat flexible work environment. Our office is located in Seattle (Wallingford) and work would take place primarily on-site.